The COVID-19 crisis forced many employees to work from home. They must access their tools from their network and on any device. After the crisis ends, they want to continue working remotely, either part or full-time.
However, some workers are still using outdated and inadequate email systems. This includes older on-premises Exchange email systems they cannot access outside the company network. Those systems require a lot of time for the IT department to update and repair the equipment, which results in a higher cost for your organization. Furthermore, your company might have to buy more equipment to accommodate employee and activity growth. Think about moving your email systems to Microsoft 365.
What are the benefits of using Microsoft 365?
- Work from anywhere at any time. Access emails, files, and Office applications (Word, Excel, PowerPoint) in an internet browser (Chrome, Firefox, Edge). The programs resize for PCs, tablets, and smartphone dimensions. Also, if you are working offline, you can use an application installed on your device and synchronize your documents to the cloud when you get an internet signal.
- More IT costs shift from CAPEX to OPEX. Your company pays a predictable expense that is easier to budget. You will see costs that are lower than traditional Exchange systems because Microsoft can handle more of the maintenance, including upgrades and patches. In turn, SwiftTech handles adding accounts, changing settings, and supporting end users.
- Flexible infrastructure. We can design your Microsoft 365 setup to fit your business needs, such as sending large files or protecting personally identifiable data. Your system can be fully in the cloud or use a mix of onsite elements. If there are any changes, like mergers and acquisitions, you can buy more email accounts.
- Unified user experience. In one platform, users can send emails from Outlook, store files on OneDrive, share files on SharePoint, edit documents with online Office apps, and communicate with Teams.
- Business Continuity. Microsoft uses its robust world-class network infrastructure. Similarly, if you are using a hybrid setup with SwiftTech, we protect our data center against disasters by using backup networks, power, and cooling systems. If there is a disaster in the area, you can still connect Microsoft 365 with an internet connection.
- Supports compliance. Microsoft follows data security standards including HIPAA, ISO 27001, ISO 27018, SSAE16 SOC1, and SOC2. They protect data with encryption, access policies, and regular backups. You have the choice to keep portions of your Microsoft 365 setup at our data center. That way, you can show an industry auditor your company took reasonable steps to secure confidential data.
If you are interested in learning more information about Microsoft 365, you can speak to one of our IT consultants. Please contact us by calling 877-794-3811 or info@swifttechsolutions.com.